Project Lifecycle

This article describes how to manage a project's complete lifecycle in Aino LifeOS, from creation to archiving.

Phase 1: Create the Project

Create a Theme Note

Create a new folder under the PARA "1. 项目" folder, for example 1. 项目/工作/产品上线/. An index file will be automatically generated in the folder (or created from a Template.md template).

Set a Deadline

In the project index file, mark the project deadline with a date-tagged task:

- [ ] 产品上线完成 📅 2026-05-15

Tasks with a 📅 date marker will automatically appear on the corresponding date in the calendar and remind you via the task inbox when due.

Set the Theme Tag

Determine the project's theme tag, such as #工作/产品上线. When recording content related to this project in your daily notes, just include this tag.

Phase 2: Execute the Project

Record in Daily Notes

Each day, in the "Daily Records" area of your daily note, associate entries with the project using the theme tag:

## 日常记录

- [ ] 完成支付模块集成测试 #工作/产品上线
- [ ] 与设计师确认上线页面 #工作/产品上线
- 和测试团队讨论了回归测试范围 #工作/产品上线

These tagged tasks and fleeting notes will be automatically indexed to the project's Theme Note. See Connection for details.

Project Time Tracking

The project list in the daily note template automatically lists currently active projects. Record time spent on the corresponding project for the day:

## 项目列表

- [[产品上线]] 3hr00
- [[技术重构]] 1hr30

The ProjectListByTime code block at the bottom of the daily note automatically calculates the time proportion for each project. The same code block in weekly and monthly notes aggregates data over longer periods.

Use the Pomodoro Timer

Select a project task from the task inbox and start the Pomodoro timer to enter focus mode. Completed Pomodoro records are automatically written to the daily note.

Phase 3: Review Progress

Weekly Review

Open the weekly note each week and check the review area for this week's task completion on the project:

TaskRecordListByTime -- All tasks recorded this week
TaskDoneListByTime -- Tasks completed this week

Compare the two lists to assess whether project progress meets expectations.

Monthly Review

Check longer time-horizon progress in the monthly note. ProjectListByTime shows total time spent per project this month, helping you judge whether time allocation is reasonable.

If project progress is behind, adjust priorities in next month's plan. See Review for details.

Phase 4: Archive the Project

After the project is completed:

Confirm all tasks are completed (or marked as cancelled) in the project index file
Move the entire project folder from 1. 项目/ to 4. 存档/
The project disappears from the home view and active project list
All documents, decision records, and historical tasks are preserved and still accessible via search and tags

Tip

Archiving is not deleting. Archived projects are simply hidden from daily views; all content is fully preserved. You can find them at any time through search or by browsing the archive folder.